Fixed Expenses Setup
Fixed Expenses are the master records used to define standard cost items that may appear in trip simulations.
Examples include:
- Driver Mileage
- Salaries
- Depreciation
- Management Fee
- Tyres
- Car Wash
- Maintenance Fee
Each Fixed Expense can define:
- Expense name
- Fixed value or rate
- Currency
- Calculation method
- Whether the expense is payable
- Item to use when creating a Purchase Order
Calculation Methods
The system supports both fixed and formula-based expenses.
If no calculation method is selected, the system treats the expense as a fixed amount.
Supported automated calculation methods include:
| Calculation Method | Formula | Example Use |
|---|---|---|
| Per Trip Day | Fixed rate x Days in Trip | Driver Mileage |
| Salary Allocation | Salaries / 30 / Active Vehicles x Days in Trip | Salaries |
| Vehicle Depreciation | Vehicle Costs / Current Month Number / 12 / 30 x Days in Trip | Depreciation |
Payable Expenses
There Is Payable checkbox controls whether an expense can be converted into a Purchase Order. Examples:
Payable: Driver Mileage, Maintenance Fee, Tyres, Car Wash
Not Payable: Salaries, Depreciation, Management Fee
Only payable expenses appear in the Purchase Order selection dialog.