Trip Expense Calculations

Trip expenses are populated into the Trip Expenses Outline table. The system supports both fixed and calculated expenses.

Driver Mileage

Driver Mileage uses the Formula:

Per Trip Day calculation method.

Driver Mileage = Fixed Per Diem x Days in Trip

Example:

80,000 x 4 days = 320,000

Salaries

Salaries use the Salary Allocation calculation method. Formula:

Salaries / 30 / Active Vehicles x Days in Trip

This allocates salary cost fairly across active vehicles and trip days.

Depreciation

Depreciation uses the Vehicle Depreciation calculation method.

Formula:

Vehicle Costs / Current Month Number / 12 / 30 x Days in Trip

The current month number is automatically derived from the Departure Date. If Departure Date is not available, the system uses the Transaction Date.

Example:

For May, the month number is 5

Fixed Amount Expenses

If an expense has no calculation method, the system uses the fixed amount defined in the route or Fixed Expenses master.

Formula:

Expense Amount = Fixed Amount